Parent contact log template v0.1.0
Family contact log
Contact 1
- Phone call
- Note home
- Meeting
- Message in our class app
What we talked about:
Next step:
Contact 2
- Phone call
- Note home
- Meeting
- Message in our class app
What we talked about:
Next step:
A one-page log of every call, email, note and meeting with one child's family: the date, how you made contact, who started it, what you talked about and what happens next. Print one page per child for your binder, copy the words into your own document, or read the filled example first. Peabody keeps none of it.
A filled example
The same parent contact log with every blank filled in, so you can see how it reads. The names, school and details are invented.
Family contact log
Contact 1
- Phone call
- Note home
- Meeting
- Message in our class app
What we talked about: Good-news call: Sam finished every math page this week without a reminder.
Next step: None needed.
Contact 2
- Phone call
- Note home
- Meeting
- Message in our class app
What we talked about: Grandmother asked how to help with reading at home; I sent the reading log and two book ideas.
Next step: Check in after two weeks of the reading log.
Was this useful?
How to use it
- Print one page for each child, or for each child you contact often, and keep the pages in a binder or folder.
- Write a few lines every time you call, email, send a note or meet, including the good-news calls.
- Keep the log with your other student records, and follow your school's rules on how long to keep it.
Ideas for class
- Log the good-news calls too; a log that shows only problems tells half the story.
- Write what was said in plain, factual words, as you would want the family to read it.
- Note who started the contact, so you can see which families reach out and which wait to hear from you.
- Record the home language and the best time to call at the top, so a colleague or a substitute can reach the family well.
- Before a conference, read the log back and bring one good-news line to open with.
- Keep the log out of sight of students and visitors, with your other private records.
Related
Questions
What is a parent contact log?
A record of every contact with a child's family: when, how, who started it, what was said and what happens next. It helps you keep promises, prepare for conferences and show what was agreed if a question comes up later.
What should a parent communication log include?
The date, the way you made contact (phone, email, note, meeting or app message), who started it, a short factual summary and the next step. The family's contact details and home language at the top save time.
Should I keep the log on paper or online?
Either works. Paper stays in your room, and a document in your school's own drive is easier to search. Follow your school's rules, and keep it with your other private student records.
Does Peabody keep my log?
No. This page saves nothing and sends nothing anywhere. Print it, or copy the words into your own document and keep it where your school keeps student records.
Nothing on this page is saved or sent. Print it, or copy the words into your own document. What each tool stores