Specials schedule (free printable weekly rotation)
One row for each day, with space for the special, its time, the room and a reminder such as library books or gym shoes. Print one for the board and one for the family folder.
To save a PDF, choose Print, then “Save as PDF” as the printer. Only the sheet prints.
About this sheet
Art, music, PE and library change from day to day, and many schools run them on a cycle that no child can remember. This grid has one row for each school day and four write-in columns: the special, the time, the room and a reminder. Leave the cells blank and fill them in pencil, because rotations shift around holidays, assemblies and short weeks. The reminder column does the quiet work, since it is where a library day gets its books and a gym day gets its shoes. Edit the day names if your school uses letter days, and print a copy for the board, one for the family folder and one for a sub.
Grades: K to 5. Best in: August, September.
How to use it
- Edit the day labels if you run letter days, then choose how many rows you need, from three to seven.
- Print and fill in the special, time, room and reminder for each row in pencil, so changes are easy to make.
- Post one copy at the front of the room and send one home, then print a fresh page whenever the rotation changes.
Five ideas for class
- Use A to F in the day column for a six-day cycle, and mark off each day on the board so children can find where they are.
- Fill the reminder column with the thing to bring, such as library book, music folder or sneakers, and read it aloud at morning meeting.
- Give a helper the job of checking the sheet each morning and announcing which special comes today, which builds a calm routine.
- Make a copy for the specials teachers too, so they know when your class is arriving and how much time they have.
- Keep a spare copy in the sub folder, so a visiting teacher can walk the class to the right room at the right time.
Related
Questions
Can I change the day names?
Yes. Type any labels, one per line, such as Day A, Day B and so on, and set the number of rows to match. The grid redraws for your cycle.
Is the schedule a calendar?
No. It is a weekly grid you rewrite when the rotation changes. For a month view with dates, use the calendar maker, which draws the whole month.
What if a week has fewer days?
Set the rows to the number of school days that week and print again. Holiday weeks often change the order, so pencil in the new plan.
How do I save it as a PDF?
Choose Print, then pick “Save as PDF” as the printer. Only the sheet prints: the page around it is hidden. You can also save a sheet as a PNG image under the preview.
Can I print it in black and white?
Yes. Switch to Black and white beside the sheet: fills turn white and lines turn black, so it saves ink and photocopies cleanly.
Is what I type saved or sent anywhere?
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