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Peabody TeachFor teachers and grown-ups

Emergency sub folder

Build it once, for the morning you can't plan: who you are, where things are, the schedule, routines, seating, who to ask, and a page for the sub's note. Each part prints on its own page. What you type stays on this computer.

A folder to keep in the office or on your desk for a day you cannot plan ahead: a class information sheet, the schedule, procedures, seating, contacts and a page for the sub to leave notes. Each section prints on its own page. Fill it in once and update it each year.

A short note to the substitute: who you are and what your class is like.
Keys, attendance, lesson materials, supplies, the copier, the first aid kit.
Daily scheduleThe usual day, in order. Include specials, lunch, recess, and who walks the class.
TimeSubject or activityWhere and who
What happens when students arrive, how to take attendance, how to send it to the office.
Lunch count, where students eat, who supervises, indoor recess.
How students line up, how they ask to leave, your signal for quiet.
Buses, car line, walkers, after-school programs, and who to ask about changes.
Activities students already know how to do.
Seating chartNames go in the boxes, front of the room at the top. First names are fine.
RowSeat 1Seat 2Seat 3Seat 4Seat 5Seat 6
Row 1
Row 2
Row 3
Row 4
Row 5
Reliable helpers and the jobs they know.
First names and what helps. If your school keeps medical or learning details with the office, leave those out and say who to ask.
Your expectations, the steps for a problem, and what to do if it is serious.
Your school’s emergency plan decides what to do. Write here where the sub will find it, and who to ask.
Where the class goes and where it lines up. Take your school’s own plan for this.
How to reach the nurse, and what to do if a student is hurt or sick.
Who to askNeighbor teachers, the office, the nurse, the principal, the custodian.
WhoNameRoom or phone
What you finished, who was helpful, who needed support, and anything the teacher should know.
Everything you type stays in this browser. It is never sent to us.

How to use it

  1. Fill in each box with your own routines. A box left empty prints with ruled lines to write by hand.
  2. Print it, put it in a folder marked Sub, and give a copy to the office and to the teacher next door.
  3. Update it each term, and put the date on the front.

Ideas for class

  • Add a line at the top: “If I left nothing, go to teach.peabody.kids/sub for a whole day at our grade.”
  • Leave first names only in the seating chart, and keep medical and learning details with the office if that is your school's rule.
  • Put three days of review work behind the folder, already copied, labeled by day.

Related

Questions

Is this the same folder as the sub plan template page?

Yes. It is saved in this browser under the same name, so what you fill in here also appears on the sub plan template page, and the other way round.

What does it say about emergencies?

Nothing about what to do: your school's own plan decides that. The folder has boxes for where the sub will find the plan, the exit route, and who to ask.

Nothing you do here is sent to us. Names, lists and settings stay in this browser. No sign-in, no ads.