Meeting agenda template (free printable)

About this sheet

A meeting without an agenda drifts, and a meeting without notes is forgotten. This page does both jobs on a single sheet: the agenda is a table with a topic, a person and a number of minutes, so the total fits the time, and the foot of the page holds what was decided and who will do what by when. Use it for a grade-level team, a staff meeting, a parent committee or a club. The headings are plain and the writing space is large. It holds no information about students: write names of adults who attend, and leave anything about individual children to your school's confidential process.

How to use it

1. Write the meeting, date, time and place at the top, and fill in the agenda table before the meeting begins.
2. Add up the minutes in the last column to check they fit in the time, and cut a topic if they do not.
3. During the meeting, write decisions in the box and action items in the table, with a person and a date for each.

Five ideas for class

1. Send the agenda a day ahead, and ask people to add a topic. A shared agenda makes a shorter meeting.
2. Put the most important item first, not last. The first fifteen minutes are the best of the hour.
3. End by reading the action items aloud, with the name and the date for each, so no one leaves unsure.
4. Assign a timekeeper and a note taker at the start, and rotate the roles from meeting to meeting.
5. File the pages in a binder by date so that a year's decisions are in one place, and the next meeting starts from the last.

Related

• Weekly teacher reflection
• Unit planning page
• Seating chart, U shape
• Teacher weekly planner